Every system, and the hours inside it.
We went through how they win work, run installs and get paid, with the person who does each job. The audit turned up 41 hours a week of manual work across six systems.
We audit your whole business, then build the AI that fits it.
Every business runs differently, so we start by looking at all of it, from how you win work to how you deliver it and get paid. We show you where AI will save real time and where it won’t, then we build it into the tools you already use and keep it running.
You keep the findings whether or not you hire us.
An example
One business, from audit to live.
A made-up kitchen fitting company with 15 staff, so you can follow an audit all the way to a working system. The business is invented. The method is the one we use every time.
- What we found
- What we'd automate
- What we built
- How it runs
A system that fits
A verdict on every task.
Replying to enquiries, drafting quotes, booking installs and asking for reviews could run without anyone typing. Home surveys, pricing custom kitchens and calls with unhappy customers need a person, so they stayed with the team.
One system, inside the tools they already had.
Their website form, inbox, price list and install calendar now pass work to each other. We built it, tested it on their past enquiries, then switched it on. The owner still approves every quote before it goes out.
Running every day, with people on the odd ones.
Everything it does is logged where the owner can see it. Anything unusual goes to the right person, and we change the system when the business changes, like a new price list or a new fitter.
Every audit turns up a different list. Book yours and we’ll map your business the same way.
Book a free audit
You keep the findings whether or not you hire us.
How it works
Audit, decide, build, run.
The people who audit your business also build the system and keep it running, so the plan never ends up as a report nobody acts on.
Company auditExampleYour system, live51 hrs a week of manual work29 of 51 hrs a week to automate
Marketing & adswith Priya
Ad reports3hAutomate
Campaigns4hKeep
Saleswith Dan
Follow-ups6hAutomate
Sales calls8hKeep
Operationswith Sam
Job scheduling7hAutomate
Site issues3hKeep
Contentwith Priya
Post drafts4hAutomate
Post timing2hSimplify
Adminwith Lou
Data entry5hAutomate
Supplier orders3hSimplify
Customer servicewith Sam
FAQs4hAutomate
Complaints2hKeep
Your systemLive
Inbox · CRM · Calendar · Accounts
09:02Enquiry answered
09:15Job booked, Thu 8am
09:31Complaint → Sam
09:40Ad report sent
Ad reportsMarketing
Follow-upsSales
Post draftsContent
Job schedulingOperationsTuned
Data entryAdmin
FAQsCustomer service
Needs a person → Sam
What it’s done
What one audit turned up.
We’re a new agency, so this is the one client number we have permission to share. Here the audit pointed at a single process, working out the team’s available hours by hand every week. The example above is illustrative; this one is real.
Service business with a team
Real result30+ hrs / week
saved by automating team scheduling and hours calculations
What the audit found
Team members' available hours were worked out and calculated by hand every week, across a growing team.
What we built
An AI system that sets up team availability and does the calculations automatically.
Result
The business saves at least 30 hours a week that used to go into that one process.
Questions
Worth asking before you book.
What does the audit cover?
Every part of the business that takes up your team's time, from marketing and sales to delivery, admin and customer service. We go through each one with the person who runs it and write down where the hours go.
Is this AI consulting?
It starts the way consulting does, with a close look at your business. Then we build what we recommend and keep it running, so you're never left holding a report and a to-do list.
What if AI isn't right for part of my business?
Then we'll tell you. Some work needs a person's judgement and some only needs a simpler process. The audit marks every task: automate it, simplify it, or leave it with your team.
Where do we start?
With a free audit. After it, we build the piece that saves the most time first and prove it works on your real work before adding the next. You keep the findings either way.
Do I need to switch software?
Rarely. We build into the tools you already use, your CRM, inbox, calendar and spreadsheets, and only add something new when there's a real gap.
Who maintains it after launch?
We do. Every system is monitored, and we adjust it as your business changes, whether that's a new price list, a new tool or a new person on the team.
How long does a build take?
It depends on what the audit finds. We agree a realistic timeline once we know exactly what's involved.
Is my data safe?
It's used only to run your system. Sensitive material can be kept off third-party tools where that matters, and we agree exactly how on the call.